For additional information contact:

Tom McCombs (tommccombs@gmail.com)

De Land Florida Stake

Emergency Preparedness Specialist

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Daytona Beach Ward Emergency Action Checklist

(Pre-Storm/Event)


Pre-Storm/Event Plan Activation (72-48 hours before projected landfall)


Bishop Actions Clair Crookston 386-308-6016 Clair@.com

Communicates plan activation to Stake President Markovitz cell 386-437-4020 bmarkovitz@yahoo.com

  1. •Activates Command Center at Church

  2. •Emergency Preparedness Specialist sets up Command Center Kenneth George Cerveny 386 255 5364

  3. •Prepares for EPC meeting

  4. •Notifies Bishopric (come to EPC meeting)

  5. •Ryan Begin 352-262-7197 ryanbe@ufl.edu

  6. •Charles Barrett 386-527-8748 CharlesLBarrett@Gmail.com

  7. •Activates Zone calling list - Emergency Preparedness Specialist

  8. •Call Ward Executive Secretary

  9. •Calls Emergency Preparedness Committee Meeting.

  10. •Calls Ward Mission Leader Mission Leader to monitor missionaries

  11. •Monitors News/Weather Reports

  12. •Reports Actions to Stake President

  13. •Review Post Plans with EPC.

  14. •Date/time to meet at Command Center after Event (especially if phone lines are down)


First Counselor Actions Ryan Begin 352-262-7197 ryanbe@ufl.edu


  1. •Follows up on Special Needs with Relief Society & Priesthood

  2. •Ensures Priesthood Evacuation teams are organized.

  3. •Reports progress of Special Needs to Bishop

  4. •Checks Command supplies and Equipment

  5. •See Attachment (Ward Building & Equipment for Emergency Events)


Second Counselor Actions Charles Barrett 386-527-8748 CharlesLBarrett@Gmail.com


  1. •Follow up on Member Notification with Relief Society & Priesthood

  2. •Ensures all members have been contacted.

  3. •Stay, Shelter, Evacuate

  4. •Phone #, Out of Town Phone #

  5. •Needs (special, evacuation help)

  6. •Reports Progress of Members

  7. •Secures Building


Ward Executive Secretary


Calls Emergency Preparedness Meeting

  1. •High Priest Group Leader

  2. •Elders Quorum President

  3. •Relief Society President

  4. •Emergency Preparedness Specialist

  5. •Emergency Communications Specialist


Ward Clerks Actions


  1. •Prints 4 copies of Zone Maps

  2. •Prints 4 copies of Newest Ward Lists (Phone/Address)

  3. •Prints 4 copies of Special Needs List

  4. •Prints 4 copies of sorted Special Skills List

  5. •Supervises setup of TV/Radio Monitor


Ward Emergency Preparedness Specialist


  1. •Reviews Ward Emergency Plan – Plan resource to EPC

  2. •Prepares Command Center (see attachment)

  3. •Prints 25 copies (see forms attached)

  4. •Church Disaster Guidelines

  5. •Ward Team Rosters

  6. •Work Orders

  7. •Work Registration

  8. •Prepares Post Work assignment area


Ward Emergency Communications Specialist


  1. •Prepares Emergency Communication Equipment for setup after the storm

  2. •Establishes Ward ERC Simplex Net 146.470

  3. •Calls Ward Ham Operators and activates net

  4. •Establishes contact on Stake ERC Simplex Net 146.480

  5. •Ensures a Ham Operator on each Response & Cleanup team

  6. •Activates Zone Calling Tree (see Zone List under maps in Plan)

  7. •Reports Zone calling to Bishop/Priesthood


Zone Activation


Zone Coordinators

  1. •Contacts each Zone Leader to contact members (see Zone List under maps in Plan)

  2. •Reports back to EC specialist


Zone Leaders

  1. •Contacts each member in zone (by phone or in person)

  2. •Stay, Shelter, Evacuate

  3. •Phone #, Out of Town Phone #

  4. •Needs (special, evacuation help)

  5. •Reports status back to Zone Leaders


Melchizedek Priesthood (Elder/High Priest Presidencies)


Elders President with assistance of HP Group Leader

  1. •Organizes Evacuation Teams

  2. •Assigns Evacuation/Assessment Teams (should have been done previously)

  3. •Trains Teams with Church Disaster Guidelines/Signoff sheet (See Forms in Plan)

  4. •Assigns Evacuation Work Orders

  5. •Reports Progress to Bishop


Ward Mission Leader


  1. •Ward Mission Leader monitor missionaries safety

  2. •Reports status to Bishop



Relief Society President


  1. •Calls the Relief Society Presidency and informs of Plan Activation

  2. •Activates VT check members (Redundant contact to Zone Contacts)

  3. •Stay, Shelter, Evacuate

  4. •Phone #, Out of Town Phone #

  5. •Needs (special, evacuation help)

  6. •Check status of Special Needs

  7. •Reports status to Bishop

  8. •Organizes Meals for Command Center/Teams as needed

  9. •Organizes Compassionate Service as required.