For additional information contact:

Tom McCombs (tommccombs@gmail.com)

De Land Florida Stake

Emergency Preparedness Specialist

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Deland 1st Ward Emergency Action Checklist

(Post Storm/Event)


Post-Storm/Event Checklist


Bishop Actions Tim Richards 386-956-1480 richards_tim@msn.com


  1. •Activates Command Center at Church

  2. •Prepares for Post Storm EPC meeting

  3. •Notifies Bishopric (come to EPC meeting)

  4. •Rich Werblo 386-774-5021

  5. •Mark Schefer 386-315-1192

  6. •Activates Zone calling list

  7. •To check on post storm status of members

  8. •Call Ward Executive Secretary

  9. •Calls Emergency Preparedness Committee Meeting.

  10. •Calls Ward Mission Leader Mission Leader to account for missionaries

  11. •Communicates post storm status to Stake President Markovitz cell 386-437-4020 bmarkovitz@yahoo.com

  12. •Church Headquarters needs to know: HC Stuart Layman 386-761-4168

  13. •Name, title, and unit of the reporting officer

  14. •How the presiding officer can be reached

  15. •Description, location, and magnitude of the emergency

  16. •Number of members or missionaries injured, missing, or dead

  17. •Location and extent of damage to Church or member property

  18. •Actions being taken to help those in distress

  19. •Needed assistance that is unavailable locally

  20. •Monitors News/Weather Reports


First Counselor Actions


  1. •Follows up on Special Needs with Relief Society & Priesthood

  2. •Ensures Priesthood ERT/Cleanup teams are organized.

  3. •Reports progress of Special Needs to Bishop

  4. •Check Status of Building

  5. •Uses Building Status form (Attachment)

  6. •Reports Status to Bishop


Second Counselor Actions


  1. •Follow up on Member Notification with Relief Society & Priesthood

  2. •Ensures all members have been contacted.

  3. •Status, Home Status

  4. •Needs (special, evacuation help)

  5. •Reports Progress of Members


Ward Clerks Actions


  1. •Keeps log of Daily Activities

  2. •Monitors TV/Radio Monitor/Ham Radio of Teams


Ward Emergency Preparedness Specialist

Clears Assessment/Cleanup Team activity with Local Gov. 866-345-0345, West Volusia 386-3450345

  1. •Records Registration of ERT/Cleanup Teams

  2. •Insures Church Disaster Form read/checked off

  3. •Records Team Rosters/Assignment

  4. •Issues Work Orders, Maps, GPS Coordinates to each Team


Ward Emergency Communications Specialist


  1. •Activates Zone Calling Tree (see attached Zone List)

  2. •Reports Zone calling to Bishop/Priesthood

  3. •Sets up Emergency Communication Equipment at Command Center (Clerks Office)

  4. •Establishes Ward ERC Simplex Net

  5. •Calls Ward Ham Operators and activates net

  6. •Establishes contact on Stake ERC Simplex Net

  7. •Ensures a Ham Operator on each SAR & Cleanup team


Zone Activation


Zone Coordinators

  1. •Contacts each Zone Leader to contact members (see attached Zone List)

  2. •Reports back to EC specialist


Zone Leaders

  1. •Contacts each member in zone (by phone or in person)

  2. •Status, Home Status

  3. •Needs (special, evacuation help)

  4. •Willing to help

  5. •Reports status back to Zone Leaders

  6. •Report Work Needed to EP Specialist


Melchizedek Priesthood (Elder/High Priest Presidencies)


Elders President with assistance of HP Group Leader

  1. •Organizes Assessment/Cleanup Teams

  2. •Assigns Assessment/Cleanup Teams (should have been done previously)

  3. •Assigns Ham Operator to each Team

  4. •Assigns GPS device to each Team

  5. •Trains Teams with Church Disaster Guidelines/Sign off sheet (attachment)

  6. •Coordinates with EP Specialist to assign ERT/Cleanup Work Orders

  7. •Reports Progress to Bishop



Relief Society President


  1. •Calls the Relief Society Presidency and informs Assessment/Cleanup Plan

  2. •Activates VT check members (Redundant contact to Zone Contacts)

  3. •Check status of Special Needs

  4. •Reports status to Bishop

  5. •Organizes Meals for Command Center/ERT as needed

  6. •Organizes Compassionate Service as required.