For additional information contact:

Tom McCombs (tommccombs@gmail.com)

De Land Florida Stake

Emergency Preparedness Specialist

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Deland 2nd Ward Emergency Action Checklist

(Post Storm/Event)


Post-Storm/Event Checklist


Bishop Actions David Mixon 386-789-0410 cell 407-766-5234 mixon.dg@gmail.com


  1. •Activates Command Center at Church

  2. •Prepares for Post Storm EPC meeting

  3. •Notifies Bishopric (come to EPC meeting)

  4. •Mike Shadle 386-232-1133 mshadle01@gmail.com

  5. •Chris Nolen 863-651-9105 cgnolen@gmail.com

  6. •Activates Calling Tree with Melchizedek Leaders

  7. •High Priest Group Leader -

  8. •Elders Quorum President -

  9. •Call Ward Executive Secretary

  10. •Calls Emergency Preparedness Committee Meeting.

  11. •Calls Ward Mission Leader Mission Leader to account for missionaries

  12. •Communicates post storm status to Stake President Markovitz cell 386-437-4020 bmarkovitz@yahoo.com

  13. •Church Headquarters needs to know: HC Stuart Layman 386-761-4168

  14. •Name, title, and unit of the reporting officer

  15. •How the president officer can be reached

  16. •Description, location, and magnitude of the emergency

  17. •Numbers of members or missionaries injured, missing or dead.

  18. •Location and extent of damage to Church or member property

  19. •Actions taken to help those in distress Damage to members’ homes.

  20. •Needed assistance that is unavailable locally

  21. •Monitors News/Weather Reports


First Counselor Actions


  1. •Follows up on Special Needs with Relief Society & Priesthood

  2. •Ensures Priesthood Assessment/Cleanup teams are organized.

  3. •Reports progress of Special Needs to Bishop

  4. •Check Status of Building

  5. •Uses Building Status form (Attachment)

  6. •Reports Status to Bishop


Second Counselor Actions


  1. •Follow up on Member Notification with Relief Society & Priesthood

  2. •Ensures all members have been contacted.

  3. •Status, Home Status

  4. •Needs (special, evacuation help)

  5. •Reports Progress of Members


Ward Clerks Actions


  1. •Keeps log of Daily Activities

  2. •Monitors TV/Radio Monitor/Ham Radio of Teams


Ward Emergency Preparedness Specialist


  1. •Clears Emergency Response/Cleanup Team activity with Local Gov. 866-345-0345, West Volusia 386-3450345

  2. •Records Registration of ERT/Cleanup Teams

  3. •Insures Church Disaster Form read/checked off

  4. •Records Team Rosters/Assignment

  5. •Issues Work Orders, Maps, GPS Coordinates to each Team


Ward Emergency Communications Specialist


  1. •Sets up Emergency Communication Equipment at Command Center (Clerks Office)

  2. •Establishes Ward ERC Simplex Net

  3. •Calls Ward Ham Operators and activates net

  4. •Establishes contact on Stake ERC Simplex Net

  5. •Ensures a Ham Operator on each Assessment & Cleanup team


Calling Tree Activation by Melchizedek Priesthood Leader


District Leaders

  1. •Contacts each Home Teacher to contact members

  2. •Reports back to Priesthood Leader or EC specialist (Ham Radio Operator) if telephones lines are down


Home Teacher

  1. •Contacts each member (by phone or in person)

  2. •Status, Home Status

  3. •Needs

  4. •Willing to help

  5. •Reports status back to District Leaders


Melchizedek Priesthood (Elder/High Priest Presidencies)


Elders President with assistance of HP Group Leader

  1. •Organizes ERT/Cleanup Teams

  2. •Assigns ERT/Cleanup Teams (should have been done previously)

  3. •Assigns Ham Operator to each Team

  4. •Assigns GPS device to each Team

  5. •Trains Teams with Church Disaster Guidelines/Signoff sheet (attachment)

  6. •Coordinates with EP Specialist to assign Assessment/Cleanup Work Orders

  7. •Reports Progress to Bishop



Relief Society President


  1. •Calls the Relief Society Presidency and informs Assessment/Cleanup Plan

  2. •Activates VT check members (Redundant)

  3. •Status, Home Status

  4. •Needs (special, evacuation help)

  5. •Willing to help

  6. •Check status of Special Needs

  7. •Reports status to Bishop

  8. •Organizes Meals for Command Center/Teams as needed

  9. •Organizes Compassionate Service as required.