For additional information contact:

Tom McCombs (tommccombs@gmail.com)

De Land Florida Stake

Emergency Preparedness Specialist

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Deland 2nd Ward Emergency Action Checklist

(Pre-Storm/Event)


Pre-Storm/Event Plan Activation (72-48 hours before projected landfall)


Bishop Actions David Mixon 386-789-0410 cell 407-766-5234 mixon.dg@gmail.com


  1. •Communicates plan activation to Stake President Markovitz cell 386-437-4020 bmarkovitz@yahoo.com

  2. •Activates Command Center at Church

  3. •Emergency Preparedness Specialist sets up Command Center

  4. •Prepares for EPC meeting

  5. •Notifies Bishopric (come to EPC meeting)

  6. •Mike Shadle 386-232-1133 mshadle01@gmail.com

  7. •Chris Nolen 863-651-9105 cgnolen@gmail.com

  8. •Activates Calling Tree with Melchizedek Leaders

  9. •High Priest Group Leader -

  10. •Elders Quorum President -

  11. •Call Ward Executive Secretary

  12. •Calls Emergency Preparedness Committee Meeting.

  13. •Calls Ward Mission Leader Mission Leader to monitor missionaries

  14. •Reports Actions to Stake President

  15. •Review Post Plans with EPC.

  16. •Date/time to meet at Command Center after Event (especially if phone lines are down)


First Counselor Actions


  1. •Follows up on Special Needs with Relief Society & Priesthood

  2. •Ensures Priesthood Evacuation teams are organized.

  3. •Reports progress of Special Needs to Bishop

  4. •Checks Command supplies and Equipment

  5. •See Attachment (Ward Building & Equipment for Emergency Events)


Second Counselor Actions


  1. •Follow up on Member Notification with Relief Society & Priesthood

  2. •Ensures all members have been contacted.

  3. •Stay, Shelter, Evacuate

  4. •Phone #, Out of Town Phone #

  5. •Needs (special, evacuation help)

  6. •Reports Progress of Members

  7. •Secures Building


Ward Executive Secretary


  1. •Calls Emergency Preparedness Meeting

  2. •High Priest Group Leader -

  3. •Elders Quorum President -

  4. •Relief Society President –

  5. •Emergency Preparedness Specialist -

  6. •Emergency Communications Specialist -


Ward Clerks Actions


  1. •Prints 4 copies of Ward Maps

  2. •Prints 4 copies of Newest Ward Lists (Phone/Address)

  3. •Prints 4 copies of Special Needs List

  4. •Prints 4 copies of sorted Special Skills List

  5. •Supervises setup of TV/Radio Monitor


Ward Emergency Preparedness Specialist –


  1. •Reviews Ward Emergency Plan – Plan resource to EPC

  2. •Prepares Command Center (see attachment)

  3. •Prints 25 copies (see forms attached)

  4. •Church Disaster Guidelines

  5. •Ward Team Rosters

  6. •Work Orders

  7. •Work Registration

  8. •Prepares Post Work assignment area


Ward Emergency Communications Specialist


  1. •Prepares Emergency Communication Equipment for setup after the storm

  2. •Establishes Ward ERC Simplex Net 146.470

  3. •Calls Ward Ham Operators and activates net

  4. •Establishes contact on Stake ERC Simplex Net 146.480

  5. •Ensures a Ham Operator on each Emergency Response & Cleanup team


Calling Tree Activation by Melchizedek Priesthood Leader


District Leaders

  1. •Contacts each Home Teacher to contact members

  2. •Reports back to Priesthood Leader or EC specialist (Ham Radio Operator) if telephones lines are down


Home Teacher

  1. •Contacts each member (by phone or in person)

  2. •Status, Home Status

  3. •Needs

  4. •Willing to help

  5. •Reports status back to District Leaders


Melchizedek Priesthood (Elder/High Priest Presidencies)


Elders President with assistance of HP Group Leader

  1. •Organizes Evacuation Teams

  2. •Assigns Evacuation/Response Teams (should have been done previously)

  3. •Trains Teams with Church Disaster Guidelines/Sign off sheet (See Forms in Plan)

  4. •Assigns Evacuation Work Orders

  5. •Reports Progress to Bishop


Ward Mission Leader


  1. •Ward Mission Leader monitor missionaries safety

  2. •Reports status to Bishop



Relief Society President


  1. •Calls the Relief Society Presidency and informs of Plan Activation

  2. •Activates VT check members (Redundant)

  3. •Stay, Shelter, Evacuate

  4. •Phone #, Out of Town Phone #

  5. •Needs (special, evacuation help)

  6. •Check status of Special Needs

  7. •Reports status to Bishop

  8. •Organizes Meals for Command Center/Teams as needed