Deltona 1st Ward Emergency Plan

 

For additional information contact:

Tom McCombs (tommccombs@gmail.com)

De Land Florida Stake

Emergency Preparedness Specialist

This is not an Official Website of the Church of Jesus Christ of latter-day Saints


Emergency Response Plan:


The Ward Emergency Preparedness and Response Committee develops the Ward EPRCs Response Plans and provides resources, communication and coordination where required.  The Bishop activates the Emergency Response Plan thru the Ward Emergency Preparedness/Response Coordinator who keeps the Bishop/PEC informed.


1.Emergency Resource Phone numbers.

a.Volusia County Emergency Mgt. 258-4088, 736-5980, 423-3395

b. Citizens Information Center 866 345-0345

c. Shelter Transportation (Voltran) 322-5100, 943-7050, 424-6810

d. Shelter Directions 226-7852, 943-7626

e. FEMA 800 621-3362

f. Red Cross 226-1400

g. Volusia Health Dept Deland 822-6215, Deltona 789-7505

h. WNDB 1150 Am

i. WHOG 95.7 FM

j. US93 93.1

k. WVYB 103.3 FM

  1. l. DSC channel 15 (TV)


2.Local Emergency Resource Policies/Procedures.

a.Volusia County Emergency Mgt. 258-4088, 736-5980, 423-3395

b. Citizens Information Center 866 345-0345

  1. c.Kenneth George Cerveny (Resource)


3.Shelters - Local & Special Need Shelters (determine which sites are open).

a.Local Shelters

i.Deland High School 800 N. Hill Ave. Deland

ii.Deland Middle School 1400 Aquarius Ave. Deland

iii.Freedom Elementary (Special Needs/Pet Friendly) Deland

iv.Volusia County Fairgrounds 3150 S.R. 44

v.Volusia Pines Elementary 500 E Kicklighter Rd Deltona

vi.Deltona High School 100 Wolf Pack Run Deltona (Shelter info. point)

vii.Friendship Elementary 2746 Fulford St. Deltona

viii.Galaxy Middle School (Special Needs/Pet Friendly) 2401 Eustace Ave. Deltona

ix.Timbercrest Elementary 2401 Eustace Ave. Deltona

x.Deltona Lakes Elementary 2022 Adelia Blvd. Deltona

  1. b.Identify members willing to house displaced members within the Stake.  The Ward Clerk maintains list.


4.Ward Mapping System to locate ward membership.

  1. a.attached


  1. 5.Missionary Accounting Procedure

  2. a.Ward Mission Leader accounts for missionaries and reports them to the Bishop

     within 4 hrs of the emergency.

  1. b.Bishop reports to Stake President within 4 hrs.


6. Ward Member Accounting Procedure

a.Activate Affected Zone Communication Leaders to contact membership.

b. Zone Leaders report to Area Coordinators within 4-8 hrs of an emergency.

c.Area Coordinators report to Bishop within 4-8hrs.

  1. d.Bishop reports to Stake President within 8hrs.


7. Members with Special Needs Procedure

a.Zone Leaders annually (by April 30th) contact each member in their zone to:

i.verify addresses, phone numbers and obtain out of state phone numbers.

ii.determine special needs, skills, move outs/ins, etc. and report changes to Area Coordinators, Priesthood Leaders and the Ward Clerk.

b. Home Teachers and Visiting Teachers also report special needs to the Ward Clerk.

  1. c.The Ward Clerk records special needs on the new LDS Map system.


8.Members with Special Skills (medical, equipment, etc.) Procedure

a. The Emergency Preparedness Coordinator develops a special skills inventory to assess membership skills and gives it to the Ward Clerk.

  1. b.The Ward Clerk records special skills in the new LDS Maps System


9.Communication System

a.The Bishop thru the Emergency Communications Coordinator activates Ward Emergency Communications System.

i. Member contact is made by Zone Leaders by phone or in person and reported to the Area Coordinators and then to the Bishop when phone lines are up.

ii. Member contact is made by Zone Leaders and reported to Ward Ham Radio Operators and then reported to the Bishop when phones lines are down.

  1. iii.Radio Operators practice weekly on ERC Net 146.865 or 146.46 (simplex) during emergencies.


10. Evacuation Plan

a.The Bishop thru the Emergency Preparedness/Response Coordinator activates the evacuation plan.

i.Deltona 1st Ward Evacuation leaders are as follows:

1.Southern Boundaries

a.Team Leader:

2.Central Ward

a.Team Leader:

3.Northern Boundary

a.Team Leader:


11.Recovery/Cleanup Plan

a.The Bishop thru the Emergency Preparedness/Response Coordinator activates the evacuation plan.

i.Deltona 1st Recovery/Cleanup leaders are as follows:

1.Southern Boundaries

a.Team Leader:

2.Central Ward

a.Team Leader:

3.Northern Boundary

  1. a.Team Leader:


  1. 12.LDS Disaster Cleanup Guideline – Church Volunteers Fact Sheet (http://providentliving.org/content/list/0,11664,8037-1,00.html) attached.


13. Emotional Trauma Plan

a.Identify Ward Members with counseling background.

b.Identify Outside Resources.

  1. c.Train interested members/leaders.


14. Assist member in developing 72 hr – 7 day kits and home/water storage

a.Assess members with 72 hr kits and home/water storage (3 month/years supply – 2 wk water storage) – make report available to PEC.

i.Send out inventory during Priesthood/Relief Society.

ii.Inventory membership during annual member contact.

  1. b.Provide training and assistance as required.

  2. c.

15. Assist members in developing an Emergency Preparedness Plan (www.ready.gov).

a.Assess members with emergency preparedness plan and make report available to Bishop/PEC.

i.Send out inventory during Priesthood/Relief Society.

ii.Inventory membership during annual member contact.

b.Provide training and assistance as required.


The following are procedures for the most likely Disasters that may occur in the Deltona 1st Ward:


Fires:

•Activate Affected Zone Communication Leaders to contact membership.

•Bishops assess fire threat/damage to Ward membership & missionaries and communicates to the Stake President within 8 hrs or as required by the Stake President.

•Assist with evacuation and recovery.


Floods:

•Activate Affected Zone Communication Leaders to contact membership.

•Identify members in flood prone areas and activate evacuation and recovery plans.

•Bishops assess flood threat/damage to Ward membership & missionaries and communicate to the Stake President within 8 hrs or as required by the Stake President. 


Hurricanes:

72 hours prior to a hurricane:

•Activate Zone Communication Leaders to contact membership.

•Identify members that will be staying home, staying at a shelter, or evacuating.  (Some members may require a special needs shelter)

•Assist with evacuation.

  1. •8 hours prior to a hurricane, Bishops communicate to the Stake President status (staying/leaving) of Ward membership.


After a hurricane (when permitted by local authorities)

•Activate Zone Communication Leaders to contact membership.

•Bishops account for Ward Members & Missionaries and communicate status to the Stake President within 4 - 8 hours.

•Implement Disaster Cleanup plan.


Thunder Storms:

•You may want to identify members who are Skywarn Spotters (trained by the National Weather Service to assist with Storm Warnings) to assist with local areas of concern.

•Activate Zone Communication Leaders to contact membership.

•Assess threatened area and report status to the Stake President when appropriate.


Tornadoes

•You may want to identify members who are Skywarn Spotters (trained by the National Weather Service to assist with Storm Warnings) to assist with local areas of concern.

•Activate Zone Communication Leaders to contact membership.

•Assess threatened area and report status to the Stake President when appropriate.