For additional information contact:

Tom McCombs (tommccombs@gmail.com)

De Land Florida Stake

Emergency Preparedness Specialist

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New Smyrna Beach Ward Emergency Action Checklist

(Post Storm/Event)

 

Post-Storm/Event Checklist

 

Bishop Actions

 

  1. •Activates Command Center at Church

  2. •Prepares for Post Storm EPC meeting

  3. •Notifies Bishopric (come to EPC meeting)

  4. •John Biddle 386 345-0172

  5. •Activates Zone calling list

  6. •To check on post storm status of members

  7. •Call Ward Executive Secretary

  8. •Calls Emergency Preparedness Committee Meeting.

  9. •Calls Ward Mission Leader Mission Leader to account for missionaries

  10. •David McMonigle 386 957-1822

  11. •Communicates post storm status to Stake President Markovitz cell 386-437-4020 bmarkovitz@yahoo.com

  12. •Church Headquarters needs to know: HC Stuart Layman 386-761-4168

  13. •Name, title, and unit of the reporting officer

  14. •How the president officer can be reached

  15. •Description, location, and magnitude of the emergency

  16. •Numbers of members or missionaries injured, missing or dead.

  17. •Location and extent of damage to Church or member property

  18. •Actions taken to help those in distress Damage to members’ homes.

  19. •Needed assistance that is unavailable locally

 

First Counselor Actions

 

  1. •Follows up on Special Needs with Relief Society & Priesthood

  2. •Ensures Priesthood ERT/Cleanup teams are organized.

  3. •Reports progress of Special Needs to Bishop

  4. •Check Status of Building

  5. •Uses Building Status form (Attachment)

  6. •Reports Status to Bishop

 

Second Counselor Actions

 

  1. •Follow up on Member Notification with Relief Society & Priesthood

  2. •Ensures all members have been contacted.

  3. •Status, Home Status

  4. •Needs (special, evacuation help)

  5. •Reports Progress of Members

 

Ward Clerks Actions

 

  1. •Keeps log of Daily Activities

  2. •Monitors TV/Radio Monitor/Ham Radio of Teams

 

Ward Emergency Preparedness Specialist


  1. •Clears ERT/Cleanup Team activity with Local Gov. 866-345-0345,386 258-4088

  2. •Records Registration of ERT/Cleanup Teams

  3. •Insures Church Disaster Form read/checked off

  4. •Records Team Rosters/Assignment

  5. •Issues Work Orders, Maps, GPS Coordinates to each Team

 

Ward Emergency Communications Specialist

 

  1. •Activates Zone Calling Tree (see attached Zone List)

  2. •Reports Zone calling to Bishop/Priesthood

  3. •Sets up Emergency Communication Equipment at Command Center (Clerks Office)

  4. •Establishes Ward ERC Simplex Net

  5. •Calls Ward Ham Operators and activates net

  6. •Establishes contact on Stake ERC Simplex Net

  7. •Ensures a Ham Operator on each ERT & Cleanup team

 

Zone Activation

 

Zone Coordinators


  1. •Contacts each Zone Leader to contact members (see attached Zone List)

  2. •Reports back to EC specialist

 

Zone Leaders


  1. •Contacts each member in zone (by phone or in person)

  2. •Status, Home Status

  3. •Needs (special, evacuation help)

  4. •Willing to help

  5. • Reports status back to Zone Leaders

  6. •Report Work Needed to EP Specialist

 

 

Elders President with assistance of HP Group Leader


  1. •Organizes Assessment/Cleanup Teams

  2. •Assigns ERT/Cleanup Teams (should have been done previously)

  3. •Assigns Ham Operator to each Team

  4. •Assigns GPS device to each Team

  5. •Trains Teams with Church Disaster Guidelines/Signoff sheet (attachment)

  6. •Reports Progress to Bishop

 

Relief Society President 

 

  1. •Calls the Relief Society Presidency and informs Assessment/Cleanup Plan

  2. •Activates VT check members (Redundant contact to Zone Contacts)

  3. •Status, Home Status

  4. •Needs (special, evacuation help)

  5. •Willing to help

  6. •Check status of Special Needs

  7. •Reports status to Bishop

  8. •Organizes Meals for Command Center/Teams as needed

  9. •Organizes Compassionate Service as required.