For additional information contact:

Tom McCombs (tommccombs@gmail.com)

De Land Florida Stake

Emergency Preparedness Specialist

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New Smyrna Beach Ward Emergency Action Checklist

(Pre-Storm/Event)


Pre-Storm/Event Plan Activation (72-48 hours before projected landfall)


Pre-Storm Checklist

 

Bishop Actions Chuck Webb 386-426-6845 smyrnagolfco@hotmail.com 

  1. •Communicates plan activation to Stake President Markovitz cell 386-437-4020 bmarkovitz@yahoo.com

  2. •Activates Command Center at Church

  3. •Emergency Preparedness Specialist sets up Command Center John Carey 386 760 3485

  4. •Prepares for EPC meeting

  5. • Notifies Bishopric (come to EPC meeting)

  6. •John Biddle  386 345-0172

  7. • Activates Zone calling list

  8. • Call Ward Executive Secretary

  9. •Calls Emergency Preparedness Committee Meeting.

  10. •Calls Ward Mission Leader Mission Leader to monitor missionaries


  1. • Monitors News/Weather Reports

  2. • Reports Actions to Stake President

  3. • Review Post Plans with EPC.

  4. •Date/time to meet at Command Center after Event (especially if phone lines are down)

 

First Counselor Actions   

  1. •  Follows up on Special Needs with Relief Society & Priesthood

  2. •Ensures Priesthood Evacuation teams are organized.

  3. •Reports progress of Special Needs to Bishop

  4. •Checks Command supplies and Equipment

  5. • See Attachment (Ward Building & Equipment for Emergency Events)

 

Second Counselor Actions  

  1. •Follow up on Member Notification with Relief Society & Priesthood

  2. •Ensures all members have been contacted.

  3. •Stay, Shelter, Evacuate

  4. •Phone #, Out of Town Phone #

  5. •Needs (special, evacuation help)

  6. •Reports Progress of Members

  7. •Secures Building

 

Ward Executive Secretary,

 

  1. •Calls Emergency Preparedness Meeting

  2. •High Priest Group Leader – Jim Doan, 386 689-7941

  3. •Elders Quorum President – Steve Henderson, 386 767-8064

  4. • Relief Society President – Linda Marshall, 386 427-0817

  5. •Emergency Preparedness Specialist -

  6. •Emergency Communications Specialist –

 

Ward Clerks Actions,

 

  1. •Prints 4 copies of Zone Maps

  2. •Prints 4 copies of Newest Ward Lists (Phone/Address)

  3. •Prints 4 copies of Special Needs List

  4. •Prints 4 copies of sorted Special Skills List

  5. •Supervises setup of TV/Radio Monitor

 

Ward Emergency Preparedness Specialist – John Carey 386 760-3485

 

  1. •Reviews Ward Emergency Plan – Plan resource to EPC

  2. •Prepares Command Center (see attachment)

  3. •Prints 25 copies (see forms attached)

  4. •Church Disaster Guidelines

  5. •Ward Team Rosters

  6. •Work Orders

  7. •Work Registration

  8. •Prepares Post Work assignment area

 

Ward Emergency Communications Specialist

  1. •Prepares Emergency Communication Equipment for setup after the storm

  2. •Establishes Ward ERC Simplex Net

  3. •Calls Ward Ham Operators and activates net

  4. •Establishes contact on Stake ERC Simplex Net

  5. •Ensures a Ham Operator on each ERT & Cleanup team

  6. •Activates Zone Calling Tree (see Zone List under maps in Plan)

  7. •Reports Zone calling to Bishop/Priesthood


Zone Activation

 

Zone Coordinators

  1. •Contacts each Zone Leader to contact members (see Zone List under maps in Plan)

  2. •Reports back to EC specialist

 

Zone Leaders

  1. •Contacts each member in zone (by phone or in person)

  2. •Stay, Shelter, Evacuate

  3. •Phone #, Out of Town Phone #

  4. •Reports status back to Zone Leaders

 

Melchizedek Priesthood (Elder/High Priest Presidencies)

 

Elders President with assistance of HP Group Leader

  1. •Organizes Evacuation Teams

  2. •Assigns Evacuation/ERT Teams (should have been done previously)

  3. •Trains Teams with Church Disaster Guidelines/Sign off sheet (See Forms in Plan)

  4. •Assigns Evacuation Work Orders

  5. •Reports Progress to Bishop

 

Ward Mission Leader

  1. •Ward Mission Leader monitor missionaries safety

  2. •Reports status to Bishop

 

 

Relief Society President

 

  1. •Calls the Relief Society Presidency and informs of Plan Activation

  2. •Activates VT check members (Redundant contact to Zone Contacts)

  3. •Stay, Shelter, Evacuate

  4. •Phone #, Out of Town Phone #

  5. •Needs (special, evacuation help)

  6. •Check status of Special Needs

  7. •Reports status to Bishop

  8. •Organizes Compassionate Service as required.